Our Services
We offer full service of Records Management from document storage, media management, imaging, consulting, training and other areas related to information management.
Document Management
Lack of space. Can't find required documents. Business continuity requirements. Security concerns. Whatever the reason, LAT has a solution to manage your organisation's documents in a safe and secure environment almost always at a lower cost than your current solution.
You can utilise our services to pick up your documents from their present location; get them organised; then have them available for retrieval whenever you want.
Your documents can be controlled at a carton level, or individually, and every activity is tracked using barcoding technology. You will have access to a full audit trail of everything done to your records from the time they first reach LAT until the time they are destroyed.
Cost Savings
Our specialist storage systems and efficient facilities result in lower costs to you than if you managed your records yourself. Savings vary depending on your current storage method, but you can save as much as 90% of costs compared to keeping documents in a 4-drawer filing cabinet in a downtown location.
Efficient retrievals
If you need a document, all you need to do is place a request via fax, email or web, and within as little as 3 hours, the documents will be delivered to you, This is often much faster and more reliable than if you had custody of the records yourself.
MYOF
Our Mind Your Own Files (MYOF) software helps you to efficiently index and manage your organisation's records. MYOF integrates with our RSSQL operating system allowing for the efficient 2-way exchange of information about your holdings.
Media Management
Most organisations recognise the importance of backing up their computer data to guard against computer failure. The more progressive of these understand the significance of putting these backups in a secure but accessible location to protect against the risk of a disaster that could put their working place out of action and damage their important information.
LAT offers a comprehensive service for retention and rotation of computer backup tapes. You can schedule rotation of tapes at a fixed day/time and in the event of a failure or emergency, retrieve tapes 24 x 7.
Our set and forget rotation scheduling system lets you schedule your tape rotation requirements months in advance, reducing your administrative workload.
Peace of mind for your organisation's computer data costs less than you think. A weekly rotation of data package costs as little as Rp500,000 per month.
As with all LAT services, barcode technology allows us to track, record and ensure total accuracy of our service.
Peace of mind
Companies that place back-ups of their data offsite with a professional vendor dramatically improve their chances of continuity in the event of a disaster.
Administrative ease
Our scheduling feature automatically takes care of tape rotations without you having to remember to do it.
Control
Have 24 hour access to your vital data and a full audit trail on tape movements.
Digital Imaging
Although the ongoing storage of hardcopy records is normally a more cost-effective method for retaining records, there may be times that imaging becomes worthwhile. Imaging to make a backup copy of vital records, or scanning to facilitate file and information sharing amongst multiple users are valid reasons for imaging files. LAT is set-up to provide you with image conversion services to your requirements.
Some clients need to do retrievals of documents in very rapid time-frames (30 minutes or less), or need to see documents in remote locations which are impractical to serve by physical retrieval. For these clients a "Scan-on-Demand" service may prove ideal. Under this service, documents are archived without imaging and only those documents that are later required by clients are scanned after being physically retrieved from store. The advantage of this type of imaging service is that costs are only incurred at the time the images are required, and with 99.9% of imaged documents never looked at again there are significant cost-savings over full imaging.
Indonesian courts and government departments continue to place a significant evidentiary weighting on original documents. It is possible to apply to destroy documents ahead of their normal retention period with scanned images as a backup, but this is the exception, with the rule being to maintain the originals.
Imaging allows sharing of documents amongst multiple users. Images can act as backups to vital records.
LAT can offer full conversion to images or the much lower cost - scan on demand service.
Scan on demand retrievals can be completed within 30 minutes, or even less if extremely rapid retrievals are a client requirement.
Secure Document Destruction
To avoid having the number of Client’s cartons or files growing, we highly recommend, that each carton/file be indexed together with a Destruction Date. This Destruction Date will tell us when clients plan for these cartons/files to be evaluated for possible destruction, once the destruction date is due. We NEVER destroy any cartons/files without confirmation from Clients.
If Clients choose to have cartons/files destroyed by us, then Clients will be asked to complete the Service Request Form. The CSR will contact Clients to inform the schedule of the destruction. Once all records are ready for destruction, Clients will have the opportunity to conduct a final physical check of the cartons at our premises. The records will only be destroyed upon written confirmation. Clients should also advise if they want to witness the process.
To support this service, we use strip cut paper shredder(s). Strips are around 5mm wide, and output is recycled to reduce environmental impact.